HR & Admin Executive

• Provide general HR administrative support
• Ensure accuracy and timeliness OT calculation and leave record administration
• To administer the door access card registration and record keeping
• To maintain and monitor the annual medical fees claim for the staff
• To verify all the HR & office related invoices prior approval and payment
• Assist in interview arrangement and onboarding arrangement for new hires
• Provide support for HR-related activities including but not limited to orientation, company’s events, monthly birthday celebration for the staff for the new employee
• To monitor the out-sourced cleaners and ensure office and pantry cleanliness and
• Check and ensure pantry’s appliances (fridge, water dispenser, microwave oven etc) are in good working condition
• Ensure sufficient supply of pantry items (coffee, tea, etc)
• Maintain the orderliness of meeting rooms – ensure markers/pens are functioning and stationery sufficient at all times
• Ensure faulty lights, malfunction equipment, etc are attended to and repaired promptly
• Printing of envelops and letterheads and ensure compliance with corporate guidelines
• Order of office supplies and maintain inventory of stock (ie stationery, copier paper and copier machine supplies)
• Provide general support as and when required (eg, corporate functions)
• Answer telephone, screen and re-direct calls. Take and relay messages promptly
• Allocate telephone extensions for office, and update telephone directory
• Mails sorting & distribution and posting of outgoing mails
• Handling courier services
• To comply with the safety standards and policies implemented by the Company at all times and be responsible with your own safety as well as others without posing any threat, hazard or endangerment wherever you will be when representing the Company
• To perform other general administrative tasks assigned by superior

Job Requirements:

• Computer literate – Microsoft skills in Excel and Words
• Ability to work independently and to multi-task
• Possess a positive attitude and resourceful
• Proficient in both written and spoken English and Bahasa Malaysia, ability to speak Mandarin would be an added advantage
• Possess at least Professional Certificate / Diploma in Human Resource / Business Studies/Administration or related field
• Minimum 3 years and above experience in similar capacity preferred